🔒 Data Privacy Policy
At Mayflower Home Owners Welfare Association (MHOWA), we are strictly committed to safeguarding the privacy and security of our residents' personal data. This privacy policy describes how we collect, handle, and secure the information you provide on this portal.
1. Scope of Data Collected
Through our online registration, voter lists, and request forms, we collect the following information:
- Homeowner Details: Full Name, Property/Unit Number (Villa, Plot, or Apartment), Phase, and Residency Status.
- Contact Information: Phone Number and Email Address.
- Verification Documents: Self-attested copies of government identity proof (Aadhaar, PAN, Passport, etc.) and sale deed summary pages.
- Digital Signatures: Signature canvas inputs for verification.
🛡️ Exclusive Use Commitment
Resident data collected through this portal is strictly confidential. Under no circumstances will this data be shared, sold, rented, or used for commercial advertising, marketing, or any purpose other than
MHOWA official administrative operations and mandatory
Registrar of Societies (ROS) statutory compliance.
⚖️ Legal Accountability & Misuse Clause
Any unauthorized sharing, leakage, extraction, or misuse of resident data by any Executive Committee (EC) member, system administrator, volunteer, or third-party processor is strictly prohibited. Any violation will be held legally accountable, and misuse of data will be subject to direct prosecution and condemnable in a court of law under applicable digital security and privacy protection acts.
2. Data Security & Storage
We deploy robust security protocols to protect your files and details from unauthorized access:
- Verification documents (ID proofs and Sale Deeds) are stored in secure cloud containers.
- Access is restricted solely to authorized members of the MHOWA Scrutiny Committee and designated returning officers.
- Data transmission is secured using HTTPS.
3. Member Rights
Every member has the right to inspect their registered records, request corrections of typographical errors, and verify the status of their submissions. For corrections, please contact the MHOWA Secretary.
📜 Terms & Conditions
By accessing this community portal and submitting registration or nomination forms, you agree to comply with the following Terms and Conditions:
1. Rules of Filing
- Members must ensure that all details filled, including unit occupancy and ownership papers, are true, accurate, and correspond to official records.
- Filing false documents or representing oneself as the owner of a property without legal entitlement is a serious offense and will lead to immediate rejection of the submission and potential legal action.
- Only one primary membership is recognized per unit for voting purposes, as defined in the MHOWA registered Bylaws.
2. Portal Usage Restrictions
You agree not to attempt unauthorized access to other members' records, bypass security barriers, run automated extraction tools (scraping), or cause disruption to the hosting infrastructure. Violations will result in access revocation and reporting to cyber authorities.
3. Governing Law & Jurisdiction
These terms and policies are governed by and construed in accordance with the laws of the State of Tamil Nadu, India. Any disputes arising out of the portal usage or data handling shall be subject to the exclusive jurisdiction of the courts in Vellore, Tamil Nadu.
4. Updates to Terms
MHOWA reserves the right to amend this Privacy Policy and Terms & Conditions to reflect changes in statutory compliance or cyber security standards. Any revisions will be announced on the portal home page.