① Organizational Structure
👥 GENERAL BODY
All Home Owners (157 Villas + 90 Plots + Apartments)
🏛 EXECUTIVE COMMITTEE (EC)
6 Office Bearers + 6 Area EC Members = 12 Total
⭐ 6 Office Bearers (elected by ALL members)
President
Vice President
Secretary
Dy. Secretary
Treasurer
Co-Treasurer
📍 6 Area EC Members (elected by their area residents)
Phase I + IA
50 units
Phase II + Crystal
43 units
Phase IIA + Emerald + Heights
43 units
Solitaire + Front + Row
44 units
Ruby + Ruby Ext.
45 units
Aqua 1+2+3
33 units
💼 ADMIN MANAGER
Appointed Full-Time Salaried Employee
② Roles & Key Responsibilities
👑 President
- Overall supervision of Association affairs
- Chairs all EC & General Body meetings
- Casting vote in case of tie
- Approves & signs all EC resolutions
- Legal representative (sues/is sued)
- Convenes emergency EC meetings (2-day notice)
💰 Authorises up to ₹5,000/- independently
📋 Secretary
- All official correspondence & file management
- Maintains minutes of EC & General Body meetings
- Convenes AGM, EGM, and EC meetings
- Implements all resolutions passed
- Files returns with Registrar of Societies
- Co-manages funds & accounts with Treasurer
✍️ Signs cheques jointly with Treasurer (>₹5,000/-)
💰 Treasurer
- Receives all money; issues receipts
- Maintains petty cash up to ₹5,000/-
- Submits monthly Receipts & Expenditure report
- Maintains cash books, receipt books, vouchers
- Operates bank accounts (joint signatures)
- Presents Annual Accounts at AGM
🏦 Joint signatory for all payments >₹5,000/-
🎖 Vice President
- Acts as President when post is vacant
- Chairs meetings if President is absent
- Assists President in day-to-day activities
📄 Deputy Secretary
- Assists Secretary in all functions
- Acts as Secretary when Secretary is absent
- Handles correspondence as delegated
💳 Co-Treasurer
- Assists Treasurer in all financial functions
- Acts as Treasurer when absent
- Supports accounts maintenance
③ Key Timelines & Deadlines
📅 Financial
Calendar
1 April
Financial Year begins
30 April
Annual Membership Fee DUE
30 June
Grace period ends (10% interest after)
31 March
Financial Year ends
Sep 30
AGM must be held (within 6 months)
Within 3 mo.
EC changes notified to Registrar
🔔 Meeting
Notice Periods
2 Days
EC Emergency Meeting
7 Days
Regular EC Meeting
15 Days
Extraordinary GM (EGM)
21 Days
Annual GM (AGM)
21 Days
Special Resolution notice
5 Days
EC Minutes ratified & shared
④ Election Process
⑤ Approval Processes & Decision Thresholds